Facilities Officer

Shepton Mallet

Contract

£13.05 per hour

Our client is looking for an experienced Facilities Officer

This is one of many opportunities we are currently recruiting for please visit our website colbernlimited co uk for more jobs

Undertakes physical building inductions for new users at all sites. Interrogates CCTV as required within GDPR guidelines. Financial Management Raises Purchase Orders, GRN goods, delivery notes and passing invoices/credit notes for payment, ensuring correct cost codes and nominals are used. Raises invoices for services used. Complex Problem Solving Dealing with/finding cause of alarm activations (fire and intruder), heating system problems, contractor issues, dealing with water leaks/break in and knowing who to contact to deal with urgent issues affecting building safety and continued operation. Undertakes dynamic risk assessments of situations.

Role Description Supporting the roll out of green initiatives and projects.

Lone Working Will be working alone for a reasonable amount of working week, when unlocking/locking buildings, travelling to sites, checking empty buildings.

Contractor Management Responsible for facilitating access and meeting contractors on site, signing in and ensuring that RAMS and Work Permits are in place before works commences.

Communicates to staff and tenants on site, prior to commencement and as works progress.

Signing off jobsheets for completed work.

Maintenance Undertakes basic maintenance tasks, such as adjusting self closers, toilet flushes, fixing keysafes, shelving/racking, using hand held tools such as screw driver, spanner, drill, measuring equipment etc, within individual levels of capability/competence. Customer Service Provides the front facing (face to face, telephone or email) customer service on behalf of the FM function, deals with staff queries at all levels (up to and including Chief Executive, Directors and Councillors as necessary) on any building issue or problem using acquired knowledge and initiative to provide information to customers.

Deals with external partner organisations/tenants who co-locate in buildings as well as the public. Supports services in managing security breaches in the building until the police arrive.

Central Internal Support function Deals with staff queries in relation to stationery requests, DSE/homeworking requests, meeting room bookings, desk allocation and bookings, corporate refreshments, open and distribution of post as required, collection and delivery to the mailroom as required. Visitor car parking arrangements as required.

Liaises with stakeholders/tenants Liaises with a range of landlords, work colleagues, building users and contractors concerning the progress and outcomes of a range of issues including biannual fire evacuation practices, enabling access for maintenance tasks and following up on requests and fault reports through the team mailbox, Halo and Civica.

Area Cover May be deployed to other facilities management workbases across the County to provide cover for holiday, sickness and training.

Pool Vehicle management Where required, undertakes monthly vehicle checks, collates paperwork and enters onto mileage spreadsheet, moves vehicles between sites and to garage as required.

Deals with bookings queries and undertakes electric vehicle inductions for staff. Dimensions of role

Role Description The Facilities Management team has responsibility for over 140 corporate and commercial multi let buildings as well as providing quality assurance and support to service managed sites such as Leaving care establishment, H2I homes and educational residential buildings.

The Facilities Officer needs to be familiar with all buildings in their area, including access arrangements, tenants, the type of service being provided, testing procedures and times.

These buildings vary in size and complexity from multi let HQ sites to libraries, family centres, family time centres, registration offices, depots, crematoriums, pavilions, small offices etc. The Facilities Officer will also have the ability to travel to buildings outside of their area to carry out testing.

Work is day to day routine and reactionary by nature but manages own workload, sites visits to make best use of time. Regular interaction with staff, contractors, and elected members and external agencies to pass and receive information. Daily contact with manager, supervisor. Regular contact with other service areas within the council. This role does not have any budgetary responsibility and does not manage any staff.

Qualification/ Knowledge / skills / experience Qualification Essential

• Good GCSE Grades (A-C) in Maths and English

• 6 months experience in similar health and safety related role

• Current driving licence (Car) Desirable

• IOSH Qualification and/or NEBOSH General Certificate in Occupational Health and Safety

• Certificate NVQ2/3 in Administration

• IWFM Level 3 Facilities Management or equivalent Knowledge Essential

• Relevant IT skills to enable effective input, manipulation, retrieval and presentation of data and information

• Articulate ability to communicate clearly

• Ability to speak fluent English as stated in Part 7 of the Immigration Act (2016) Desirable

• Data input experience

• Competent in the use of MS Office Skills Role Description Essential

• Numerate

• Good interpersonal skills

• Flexible and adaptable

• Commitment and enthusiasm

• Self-motivated and self-aware

• High level of accuracy and attention to detail

• Ability to work independently as well as team player

PLEASE VISIT OUR WEBSITE FOR MORE OPPORTUNITIES colbernlimited co uk

The first part of our recruitment process is to send your CV. Should you be short listed Colbern Limited will contact you within 5 days or we may contact you about other job opportunities. Colbern Limited along with our clients

are an equal opportunities employer